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Time Zones

    Time Zones are time sets that are configured to restrict when clockings can take place on a certain device or for a certain employee.
     
    If a Time Zone is assigned directly to a clock then this limits the clockings for everyone using the clock. An Override Time Zone can be assigned to the clock which typically would be used for access to a store room or sensitive area where access is limited regardless of the employee.
     
    Lastly you can set the Time Zones to be for In clocking only. This allows the employee to clock in between set times but allows them to clock Out at any time.
     
    Note: This function requires the Access Control Module.

    Viewing the Time Zones

    To view the current Time Zones, proceed as follows:

    1. Select the Time Zones option from the Setup / Access Control drop-down menu. The Browse Time Zones window will be displayed.
       

    Timezone-1.png
     

    The options available from this window are:

    1. Time Zones List. This is a list of all available Time Zones that have been defined and provides the Time Zone identification number and Description.
    2. Send To button. Used to print the list on a printer, save it as a file or send it to an email recipient.
    3. Add button. This button is used to define and add a new Time Zone to the list.
    4. Change button. This button is used to change the setting of a selected and highlighted Time Zone.
    5. Remove button. This button is used to remove a selected and highlighted Time Zone from the list.
    6. Close button. Used to close the current window.

    Adding a Time Zone

    To add a new Time Zone to the list, proceed as follows:

    1. When the Browse Time Zones window is displayed, select the Add button. The Time Zones window will be displayed.
       

    Timezone-2.png
     

    1. Select the Set Details settings option and enter the Time Zone number and a Description that will be used to identify the particular Time Zone.
    2. To add a zone time (time window), select the Add Time button. The Add Time Zone window will be displayed.
       

    Timezone-3.png
     

    1. Enter a Description for the Time Zone (time window) and the Start Time and End Time as required. The Start Time is the time from when clockings can take place and the End time is the time up to which clockings can take place and after which clockings are disallowed. You can set the times for a single day or for all the days in the week. Once completed, select the Ok button to add the time window to the list.

      Note: Depending on the type of Hardware used depends on the number of time zones that are allowed for a single day. The TNA system allows up to 32 time windows to be set for a single day.
       
    2. If more time zones are to be added, repeat step 4 to add the required Time Zones (time windows). The system allows for up to 32 time windows for a single day.

      Note: Inside each Time Zone you can have up to 32 time windows on each day.  For example you may allow clockings from 8 am to 10 am, and from 4 pm to 6 pm, but nothing in-between. In this case you will have 2 time windows. Each day of the week can also have different time windows from other days in the week.
       
    3. Once all the required time windows are defined for the particular Time Zone, select the Ok button to save the Time Zone and to add it to the Browse Time Zone window list.

    Change a Time Zone

    To change an existing Time Zone, proceed as follows:

    1.      In the Browse Time Zone window, select the Time Zone to be changed and click on the Change button. The Time zones window will be displayed.

    2.      To change existing parameters, select the parameter to be changed and then type in the new parameter as required.

    3.      To remove a time window (a complete row within the list), select the row to be removed and then select the Remove Time button.

    4.      To add a new Time Zone (time window) select the Add Time button and the Add Time Zone window will be displayed. Add the required Description, Start and End Times as required and then select the Ok button.

    5.      Once the necessary changes have been made, select the Ok button to save and implement the changes to the Time Zone.

     

    Remove a Time Zone

    To remove a Time Zone, proceed as follows:

    1.      In the Browse Time Zone window, select the Time Zone to be removed and click on the Remove button.

    2.      When the delete confirmation window is displayed, select the Yes button and the Time Zone will be removed from the Time Zone list.

     

    View Employee’s Assigned to a Time Zone

    To view the list of employees assigned to a particular Time Zone, proceed as follows:

    1.      In the Browse Time Zone window, select and highlight the Time Zone to be viewed and click on the Change button. The Time zones window will be displayed.

    2.      To view the list of employees assigned to the Time Zone, select the Employees in this Set settings option. A list of all the employees assigned to this Time Zone will be displayed.

    3.      Select the Ok button to close the window.

     

    Permalink:  http://tinyurl.com/ostxjmw

    Page last modified 15:52, 16 Sep 2014 by cay-lynne CS Time/TNA Documents > Configuration Module > Devices > Time Zones

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