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Networked CS TimeClocks

    Introduction

    This document is based on TNA 6.00z and later with CS TimeClock Firmware 1.23 or later.
    The information in this document is applicable to the 3110, 3150, 3210, 3350 and 3370 models.
    This document does not apply to a setup where CS Time is synchronized with a CS TimeClock using a USB flash drive nor does it apply to CS TimeClocks used for access control and / or job costing.

    It is assumed that:

    • The clock is connected to your network and switched on.
    • All the network settings have been configured on the clock and that you know the IP address and location of each clock.
    • The CS Time Server Module is not running.
    • The clock has not been synchronised with CS Time before.

    System Setup and Configuration

    CS Time Setup for the CS TimeClock

    System Configuration

    The first step is to enable CS TimeClock hardware to be configured for use with CS Time.

    1. In the Configuration module select Features from the toolbar Setup dropdown menu and the Turn Features On and Off window will be displayed.
    2. Select the Hardware settings option.

     

    Networked CSTC - 1.png

     

    1. Select the CS TimeClocks option and ensure that the tick box is selected.
    2. Select the Sirens option if you will be using the clock to trigger a bell or a siren at configured times.
    3. Select Ok to save the setting and to close the window.

    Device settings

    Now we need to add the CS TimeClock to the system.

    1. From the Configuration module, select the Clocks option from the toolbar Setup / Clocks dropdown menu or click on the Edit Clocks icon DeviceSettings.jpg to open the Device Setup window.
    2. Select the Add, Clock and the Update Clock window will be displayed.

     

    Networked CSTC - 2.png

     

    1. Select the General settings option.
    2. From the Clock Makeand Model select box, select the CS TimeClock 3000 series option.
    3. Define the Clock Code and Description that will be used to identify this device.

     

    Networked CSTC - 3.png

     

    1. Select the Connection settings option.  (For GPRS clocks or clock connected via a 3G router, please see this document.)

     

    Networked CSTC - 4.png

     

    1. Enter the IP of Clock to that which was used when setting up the CS TimeClock and set the IP Port number to 5123.  If the clock is connected via a LAN / WAN, set the IP Detect Mode to NONE.
    2. Click on the Test button to confirm communications between CS Time and the clock.

     

    Networked CSTC - 5.png

     

    1. Click on Close and select Ok to save the settings and to add the device to the system.
    2. Add any additional CS TimeClock devices to your Device Setup and then open theCS Time Server module.
    3. When the CS Time Server module is opened it will synchronize the data on the clocks with the data in CS Time. The data synchronized includes:
      1. Employees
      2. Cards
      3. Device Settings
      4. Classifications
    4. The synchronization process may take a couple of minutes to complete depending on the amount of information that needs to be synchronized.
    5. The synchronization process is complete if you see the Polling message in the Device Setup window for a minute or two.
    6. Select the device and click on the Change button in the Device Setup window.
    7. Select the Details option.

     

    Networked CSTC - 6.png

     

    1. Select Off (recommended) next to the Process Hours on Clock option.
      1. Auto-Direction On will cause the clock to reset all the employees' clocking direction to OUT at midnight.  This will cause much frustration and also clocking errors if you have any employees working over midnight.
      2. Hours Processing Off/On -  switching it on is not recommended as CS Time already processes hours and the hours records take up space on the clock's limited storage space which can be used for the recording of clockings.
    2. Change Keep History from 365 days to the minimum number of clockings you can store on the clock.  It is important to set it to the lowest possible number as the CS TimeClock has a limited storage space.  A very safe rule of thumb is to assume that the clock can store about 5,000 clockings.  If, for example, you have 100 employees clocking and each employee clocks four times a day, the number of clockings created per day would be: 100 * 4 = 400.  The number of days clockings the clock can store is therefore 5,000 / 400 = 12.5 days.  Use this rule to determine the maximum number of days to keep your clocking history for.
    3. Select the Child Clocks option.

     

    Networked CSTC - 7.png

     

    1. A CS TimeClock must always have at least one child clock in this list.  If more child clocks are connected to it there can be a maximum of four child clocks in this list.
    2. Click on Change. The General option will be highlighted:

     

    Networked CSTC - 8.png

     

    1. If the clock itself has more than one child clock it is recommended to change the description of the child clock, to it's location for example, to identify it more easily.
    2. Do not change the child clock serial number.
    3. If the clock will be used to trigger an electronic lock, set the Relay Duration.  The time must be entered as milliseconds i.e. a value of 1,000 will be equal to 1 second.
    4. If you wish to mute the keypad sounds and buzzer on the clock select the Quiet Clockings option.
    5. Set the Clock Type as Payroll.
    6. If you have configured a siren set, click on the question mark to select a Siren Set and select which of the relays (and or buzzer) will be triggered at the preconfigured times.

     

    1. Select Reader 1.


    Networked CSTC - 9.png
     

    1. The CS TimeClock supports at least 4 readers of which reader 1 is the integrated keypad, reader 2 is the integrated proximity reader, reader 3 is an external reader and the fourth reader is an optional fingerprint reader. The settings which follow can be setup for each of these readers.
    2. Enter descriptions for each reader if you have any external readers attached.  Again, the location of the reader can be used.
    3. Select the Reader Type.
    4. Select the TNA direction and the Access Effect of a clocking on the selected reader.
      1. None - Clockings will have no TNA Direction and/or Access Effect.
      2. IN - If an employee clocks on this reader his/her clocking status will always be IN (TNA Direction) or the area set to the IN Area (Access Effect).
      3. OUT - If an employee clocks on this reader his/her clocking status will always be OUT (TNA Direction) or the area set to the OUT Area (Access Effect).
      4. Toggle - If an employee clocks on this reader it will toggle between IN (Area) and OUT (Area).
      5. TNA - Access clockings will follow TNA clockings i.e. if the employee clocks IN, his/her Access area will be set to the IN Area and if the employee clocks OUT, his/her Access area will be set to the OUT Area.
    5. Configure the Into Area / Payroll Restrictions.
      1. None - there are no restriction set.
      2. Pathing - The employee must be in the FROM Area i.e. if the employee is going Outside his/her current area must be Inside. (Used for access control so the reader must have an access effect set.)
      3. Anti-Passback - The employee cannot be in the TO Area i.e. he/she cannot clock into the IN Area if he/she is already in the IN Area.
      4. Must be IN - The employee's TNA status must be IN before they can clock on this reader.
      5. Must be OUT - The employee's TNA status must be OUT before they can clock on this reader.
      6. Select the IN and the OUT area.  These settings are essential for the reader to function properly.  By default the IN Area must be set to Inside and the OUT area to Outside.
      7. Select the relays and/or Buzzer to be triggered by an IN and OUT TNA clocking.  The period of time the relay will be trigerred for was set in point 19c.
      8. Select the relays and/or Buzzer to be triggered by an IN and OUT Access clocking. The period of time the relay will be trigerred for was set in point 19c.
    6. Configure Reader 2 and 3 (if used).

     

    1. If the clock has a fingerprint reader, select the Fingerprint Reader option.


    Networked CSTC - 10.png
     

    1. To enable the fingerprint reader, select Identify & Verify or Verify Only.
      1. Identify & Verify - Employees can clock using either method. Verification means that the employee's fingerprint is used to verify their identity after the employee enters a PIN or swipes their proximity card.  Identification means that the clock will attempt to identify the employee using only their fingerprint.
      2. Verify Only - Employees cannot clock using identification. They have to enter their PIN or swipe their card first before placing their finger.
    2. Configure the other settings as described under point 21 above.
    3. Select Ok to save the settings.
    4. If you have more than one CS TimeClock CS Time will automatically enable the replication of employee status and clock time between the clocks.  To change your replication settings, select the Peers option.

      Networked CSTC - 11.png

      To disable replication between the clock your are currently configuring and any of the other clocks enter on the green question mark next to the clock.  It will change to a red cross and no replication will take place to that clock. 

      Networked CSTC - 12.png

      Using the above example, if you disabled replication to the Factory clock from within the clock settings of the Admin clock, after saving the changes to the Admin clock, you need to change the Factory clock settings to disable the replication to the Admin clock.

     

    1. Select the Advanced option.


    Networked CSTC - 13.png


                    If required, use the Employee Group select button to select a specific group of employees who will have access to this                 device. By default all registered CS Time enrolled employees will have access.

    1. Select Ok to save the settings.  Any changes you have made will now be synchronized with the clock(s).

    General information

    Adjusting synchronization interval

    CS Time will automatically synchronize it’s database with that of the clock every 10 minutes. You can change the interval to a value between 0 and 999 minutes where 0 disables automatic synchronization.

    To change the synchronization interval, go to the Configuration Module and click on the Server Options icon ServerOptionsIcon.jpg or click on the Setup drop down menu and select Server Options.

    Go to the Communications, Ports tab on the left. Adjust the Online Sync (cstc) time and click on Ok to save.

     

    Networked CSTC - 14.png

    Manual Synchronization

    The synchronization process can be manually started by clicking on the Send Cards option in the Device Setup window.
     

    Networked CSTC - 14.png
     

    You will have to select whether you want to change your current employee status:
     

    Networked CSTC - 16.png
     

    Select Current where you just want to force a synchronization of your clock with CS Time.  The In and Out options will update your employee directions accordingly.

    Clockings collection

    Clockings are collected almost immediately as they are clocked, unless CS Time is busy synchronizing it’s database with a clock.  In that case CS Time will check the clock(s) for new clockings every two minutes and before it starts the synchronization process.

    Fingerprint distribution

    New biometric information will only be written into the CS Time database after the first synchronization subsequent to enrollment i.e. the clockings themselves do not carry the fingerprint algorithm.  Once the fingerprint has been imported into the TCS Time database it will be distributed to any other clocks configured in CS Time during the following synchronization cycle.

     

     

    Permalink:  http://tinyurl.com/k4guadv

    Page last modified 15:26, 18 Nov 2014 by Careen CS Time/TNA Documents > Installing CS Time > Quick Start > 4. Adding Devices > CS TimeClocks > Networked CS TimeClocks

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