View All Employee Daily Hours

Select the toolbar Daily Hours button or the Daily Hours option from the Query or Edit dropdown menu and the Browse Daily Hours window will be displayed.

The information and options that are available from the Browse Daily Hours window include:

• View Order Option. By clicking on the particular column headings you can select the order in which the employees Daily Hours are to be viewed within the list.
• Group Select button. This select button is used to select a Group of employees for whom the Daily Hours are to be viewed.
• Show Blanks. This select button is used if Days without daily hours must be shown.
• Daily Hours Pay Type. The pay type of daily hours is displayed on the left side of the employee name and can be:
  • Normal TNA Hours. This shows standard TNA hours and has a money icon ().
  • Job Hours. This is identified by a hardhat icon () and is used to identify Job Costing hours.
• Warning/Error Column. The is displayed on the far left side and can be a:
  • Warning. This is identified by an Orange Dot () and is displayed when Daily Hours has been detected that fall outside of the employee’s defined limits.
  • Error. This is identified by a Red Dot ( ) on the far left and is displayed when an error has been detected and the system cannot process the Daily Hours.
• Shift Completed Column.  If the hours for that day meet the defined required minimum daily hours, a green Tick Mark () will be displayed.
• Daily Hours Type Column. The type of daily hours is displayed on the left side of the Date and can be:
  • Process. This identifies hours that are processed by the system and is displayed by a microchip ().
  • Process Holiday. This identifies public holiday hours that are processed by the system and is displayed by a microchip and smiley face ().
  • Bulk. This is identified by a graphical Box () and is displayed when Bulk Daily Hours are performed.
  • Manual. This is identified by a Hand () and is displayed when a Daily Hours are manually change or added.
• Daily Hours Status Column. The type of daily hours is displayed on the left side of the Type column and can be:
  • Add. This is identified by a green plus sign () and is displayed when Daily Hours are added to the system. Normal processed hours will also have this sign.
  • Subtract. This is identified by a red minus sign () and is displayed when Daily Hours are subtracted. 
  • Override. This is identified by a grey circle () and is displayed when Daily Hours are added to override existing daily hours.
• Process Button. Used to manually force the system to form a process and is normally used after changes have been made.
• Info Button. Normally selected if you think one of the Daily Hour’s information is incorrect.  This will display a screen containing a list of information explaining the steps that the system took to derive at the particular Daily Hours record.
• Send To button. Used to send the current window’s information to a printer, a file or as e-mail.
• Overtime Button. This is used to view the Overtime Authorisations for a selected Daily Hour’s record.
• Rostering Button. This is used to view the Rosterings for a selected Daily Hour’s record.
• View Warnings Button. This is used to view the Warnings for a selected Daily Hour’s record.
• View Errors Button. This is used to view the System Error for a selected Daily Hour’s record.
• Clockings Button. Used to view the clockings for the selected Daily Hours.

View an Employee’s Daily Hours

To view the daily hours for a single Employee, open the Browse Employee window and highlight the employee for whom the hours are to be viewed and then click on the option. Use the From Date and To Date select buttons to select the period for when the Chours are to be viewed.

Add Employee Daily Hours

To manually add Daily Hours for an employee, select the button and select the General option. Select the Employee and dates for whom and when the daily hours are to be added. If the hours added are to be considered as a Completed Shift, check the respective tick box. Use the Status select options to select how the added Daily Hours are to affect the Payroll Hours. Use the Hours and Category box to allocate the number of hours for each available category by clicking on the Hours next to the required Category(s).

If the hours that are being added are not going to affect the processong of Job Costing, select the Ok button to add the Employee Daily Hours. If the hours that are being added do however affect the process of Job Costing (refer to Job Costing Section), select the Job Costing option and select the required classifications.

Change an Employee’s Daily Hours

To change an employee’s Daily Hours, select the Daily Hours that are to be changed and then click on the button. Make the necessary changes as described in Add Employee Daily Hours above.

Please Note: Only Employee Hours that have been manually Added or Removed can be Changed. The only other way to manually change Daily Hours is by changing the Employee Clockings.

Remove an Employee’s Daily Hours

To remove an employee’s Daily Hours, select the Daily Hours that are to be removed and then click on the button.

Please Note: The only way to recover Daily Hours that have been removed is to manually Add the Daily Hours or reprocess the clockings again.

View the Clockings for an Employee’s Daily Hours

When viewing Employee Daily Hours and you wish to view the clockings for that particular record, select the Daily Hour’s record for which the Clockings are to be viewed or queried and click on the button. This window will show all the clockings for the selected Employee Daily Hours that have been used by the system to calculate the selected Employee Daily Hours.

View Overtime Daily Hours Authorisations

When viewing Employee Daily Hours and you wish to view the Overtime Authorisation for that particular record, select the Daily Hour’s record for which the Overtime Authorisation is to be viewed and click on the button.

Re-Process an Employee’s Daily Hours

This operation is used to re-process a selected Daily Hours record and is normally done after hours have been added or changed. This can be done by clicking on the button and as the Daily Hours are processed, a progress window will be displayed.

Viewing Daily Hours Processing Information

This procedure is used to view the process that was performed by the system to calculate a selected Daily Hour’s record. To view a Daily Hours process, select the particular record for which the process information is to be viewed and then click on the button.

If the Browse the Details File window is blank, select the button to enable a process to be performed on the selected Daily Hours. This window provides a list of all the processes and results that were performed to calculate the selected Daily Hours. This is also useful when doing fault location and trying to correct system errors.

The See Embed Points tick box will enable you to see the system embedded point within the process.

View Errors

Errors occur when the system is not able to process the daily hours and can be due to incorrect clockings.

For more information on employee errors, refer to the section on Fixing Errors.

View Warnings

Warnings are generated by the system and occur when employee clockings fall out of the defined employee working times. Typical warnings can include clocking in early or late to work, leaving early or late, absent for a day, missing lunch, etc.

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