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System Warnings

    Warnings are generated by the system and occur when employees clockings fall out of the defined employee working times. Typical warnings can include clocking in early or late to work, leaving early or late, absent for a day, missing lunch, etc.

     

    CONTENT

     

    View an Employee’s Warnings

    To view the warnings for a single employee, highlight the Employee for whom the Warnings are to viewed, select the Warnings_link.png link and enter the From and To Dates. The Show Excused tick box is used to include excused warnings or not and the Warning Type tick boxes are used to select the type of warnings that are to be viewed.

     

    Warnings.png

     

      Using the View As Calendar option enables you to view the employee’s warnings for a complete year. By right-clicking on a Warning you are able to Excuse the Warning using the Change option from the pop-up menu.

     

    Warnings_calendar.png

     

    Excuse an Employee Warning

    If the system generated warning for an employee can be explained and you wish to excuse the warning, highlight the warning to be excused and the select the Change_button.png button. Select the Warning set as “Excused” tick box and if required a Comment for the excuse can be added.

     

    Warning_excused.png

     

    With the Show Excuse tick box selected we will still see the warning but will be displayed with a green tick mark showing that it is an excused warning. If the Show Excused tick box was deselected this warning will not be listed.

     

    Warnings_all.png

     

     

    View All Employee Warnings

    To view all Employee Warnings, select the Processor Warnings option from the Query or Edit dropdown menu and enter the To and From Dates to define the period for when the Warnings are to be viewed. The employee Group button can be used to select a particular group of employees for whom the warnings are to be viewed.

     

    Browse_Warnings.png

     

    By selecting (shows as a tick mark) or deselecting (box is blank) the Warnings tick boxes on the right side of the window, you can select the types of warnings to be listed. The Show Excused tick box is used if excused warning are also to be listed or not.

     

    View Daily Hours for the selected Warning

    To view the hours for a particular warning in the list, highlight the warning to be investigated and then select the Hours_button.png button. You will now be able to view the employee’s hours and if required, make the necessary changes.

     

    Warning_hours.png

     

    Warnings Analysis

    When the Browse Warnings window is displayed, you are able to get an analysis of the warnings for the selected period by selecting the Analysis_button.png button. Use the From and To Dates to select the period for which the Warnings Analysis is to be performed and if required the Group select button if the warnings are to be viewed for a particular group of employees.

     

    Warning_Analysis1.png

     

    Use the Layout select option to select the type of analysis to be generated:

    • Detailed. This analysis will provide a list of all warnings for all employees per selected classification.
    • Summary. This will provide a summary of the number of warnings per selected classification.

     

    Use the Show Blanks option if all the warnings are to be included and  the Warning Type select boxes to select the particular warning types to be included in the analysis. Use the Classification tabs at the bottom of the window to define how the warnings are to be grouped. Once all options have been defined, select the Calculate_button.png button and the Analysis will now be generated.

     

    Warning_Analysis.png

     

    Select the Graph_button.png button and the warning analysis will now be graphically represented.

     

    Warning_Analysis_graph.png

     

    Please Note: When ever changes are made to the analysis select options the analysis must be recalculated

     

    Permalink:  http://tinyurl.com/a33sbaq

    Page last modified 09:40, 25 Feb 2013 by cay-lynne CS Time/TNA Documents > User Module > System Warnings

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