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Security

    In TNA 6.02f the security functionality of the web interface was expanded.  A web administrator can now prevent a user or user group from accessing certain screen and clicking on certain buttons.

     

    CONTENT

     

    Creating a web administrator

    Only a web administrator can configure the security settings for web users and user groups.  An administrator does not have to be a supervisor.

    User Module

    To add a web adminstrator which is not yet a web user (i.e. he/she does not have a web login and password) proceed as follows:

    1. Open the User Module.
    2. Open the Browse Employees window by clicking on the icon.
    3. Select the employee you wish to configure as a web administrator and click on Change. The Update Employee window will now open.
    4. Select the Web option.

      SetAdminInUser.jpg
       
    5. Tick the Web Administrator block and enter a web login and password.  If the user has access to any other CS Time modules, it's a good idea to use the same login for both.
    6. Click on Ok to save the changes.

    Web Interface

    If the user you wish to configure as an administrator already has a web login and password it will not be possible to do so in the User Module.  Only a web administrator can set another web user as a web administrator.

    Proceed as follows:

    1. Log into the web interface as a web administrator.
    2. Click on Browse Users in the Security menu.

      W_WebUserList.jpg
       
    3. Select the web user and click on Change.  The Update User window will open.

      W_SetWebAdmin.jpg
       
    4. Change the Level to Administrator and click on Save.

    The user will now have access to the Security menu.

    W_SecurityMenu.jpg

    User Groups

    If multiple web users have the same access rights in the web module, you can setup a user group with these rights and them simply assign each user to the group instead of setting the access rights for each user.

    Creating or changing a user group

    To create or change a user group proceed as follows:

    1. Select Browse User Groups in the Security Menu and click on the Insert button.

      W_UpdateUserGroup.jpg

       
    2. Enter a description for the user group (e.g. Supervisors).
    3. Set the level to Operator.  If you want to revoke access to everyone in a user group you can change the level to No Access.
    4. Select the Initial Access.  Select All Access if you are only going to limit access to a few windows.  Select No Access if you are only planning to give the group access to a few windows.
    5. Click on Save to create the new user group.

    Assigning a user to a group

    Next you can assign web users to a user group.  (Only operators can be assigned to a user group.)

    1. Click on Browse Users in the Security menu.
    2. Select the operator and click on Change.
    3. Click on the User Groups tab.

      W_AssignUserGroup.jpg
       
    4. Select the group(s) to which you want to assign the operator.
    5. Click on Save.

    Set menu access rights

    You can start configuring security rights once you have setup your web users and user groups.  Start by selecting to which menus the user(s) and user groups have access to.

    1. Click on Set Menu Access.

      W_SetMenuAccess.jpg
       
    2. A window listing all the user groups and employees not assigned to user group will open.  The initial access of the Supervisors group and the web user, Tracy Gibbs, were set to All Access so they are able to see all of the menu items.  The initial access of the View Only group was set to No Access so none of the menu items are visible to employees in this group.
    3. Select and deselect the menu items as required.  Note: if the Access option is not selected the user or group will not be able to log into the web interface.

      W_MenuAccessSet.jpg
       
    4. Click on Close to save the changes.

    Setting access rights for windows and buttons

    Now you can set access rights down to button level.

    1. Click on the menu option you want to set security rights for e.g. Employees.
    2. Click on the button in the top right hand corner of the window. A window listing the operators and user groups will open.

      W_MenuItemRights.jpg
       
    3. Select the buttons the user or group must have access to.

      W_MenuItemRightsComplete.jpg

      In the above picture the Leave, Warnings, Errors and Clockings buttons will be available for Tracy Gibbs to click on. Users in the Supervisors group will not be able to change or delete employees and user in the View Only group will only be able to click on the Errors and Clockings buttons.
    4. Click on Close.
    5. All of our users and groups have been setup to have access to the Clockings button.  We do not want anyone except users in the Supervisors group to be able to insert, change or delete clockings so next we have to set the rights to the Update Clockings window.
    6. Click on the Clockings button to open the Browse Employee Clockings window and click on the Insert or Change button at the bottom of the window.  The Update Clockings window will open.  Click on the key icon in the top right hand corner of the window (circled in red in the picture below).

      W_SetWindowAccess.jpg
       
    7. Set the access rights. In the example below we've refused the user, Tracy Gibbs, access to the Update Clockings window.

      W_UpdateClockingsAccess.jpg
       
    8. Click on Close.
    9. Continue to set the access for the rest of the windows and buttons in the web module. To test, log into the web module as a user or a member of one of the user groups.  As you can see setting the initial access will determine the number of windows and buttons you have to set access rights to, so choose carefully.

     

    Permalink:  http://tinyurl.com/hjs2mc9

    Page last modified 10:26, 11 Mar 2016 by Admin CS Time/TNA Documents > Web Interface > Using the CS Time Web Interface > Security

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